Administrative Assistant

Description

The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office. This role involves managing schedules, handling correspondence, organizing files, and assisting in daily office needs to support managers and employees.

Key Responsibilities:

• Perform general clerical duties including photocopying, scanning, faxing, mailing, and filing.

• Manage calendars, schedule meetings, and coordinate appointments.

• Prepare reports, memos, and other documents as requested.

• Answer and direct phone calls and emails in a professional manner.

• Maintain and update office records, databases, and filing systems.

• Order and manage office supplies and equipment inventory.

• Assist with travel arrangements and expense reports.

• Greet and assist visitors, ensuring a positive office experience.

• Coordinate internal communications and distribute memos or notices.

• Support the HR or finance department with basic administrative tasks such as data entry or recordkeeping.

Required Skills & Qualifications:

• Bachelor’s degree or equivalent experience preferred.

• Proven experience as an administrative assistant or office support role.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent written and verbal communication skills.

• Strong organizational and time management abilities.

• Attention to detail and problem-solving skills.

• Ability to handle sensitive information with confidentiality.

• Professional demeanor and strong interpersonal skills.