Executive Administrative Assistant II

Description

*No Spotlight call* Bill rate: $46/hr Onsite T-Th (3 days a week) MUST have own laptop Bachelors degree is good to have MUST have skills: organization, self service, communication, confidentiality, work with leadership in the past Level II (5-10 YEARS OF EXPERIENCE); JOB DESCRIPTION: • Manage and maintain executives schedules. • Read and analyze incoming memos submissions and reports in order to determine their significance and plan their distribution. • Open sort and distribute incoming correspondence including faxes and email. • File and retrieve corporate documents records and reports. • Greet visitors and determine whether they should be given access to specific individuals. • Prepare responses to correspondence containing routine inquiries. • Perform general office duties such as ordering supplies maintaining records management systems and performing basic bookkeeping work. • Prepare agendas and make arrangements for committee board and other meetings. • Make travel arrangements for executives. • Conduct research compile data and prepare papers for consideration and presentation by executives committees and boards of directors. • Compile transcribe and distribute minutes of meetings. • Attend meetings in order to record minutes. • Coordinate and direct office services such as records and budget preparation personnel and housekeeping in order to aid executives. • Meet with individuals special interest groups and others on behalf of executives committees and boards of directors. • Prepare invoices reports memos letters financial statements and other documents using word processing spreadsheet database and/or presentation software. • Set up and oversee administrative policies and procedures for offices and/or organizations. • Supervise and train other clerical staff. • Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow reporting procedures or expenditures. • Interpret administrative and operating policies and procedures for employees.-